A meeting of the Physical Facilities Committee of the Board of Trustees convened at 10:00 a.m. on Friday, October 7, 2022, in Room 326 of Stewart Center on the campus of Purdue University in West Lafayette, Indiana.

All committee members were present: Gary Lehman, chair; Sonny Beck; Theresa Carter; Mark Gee; and Michael Klipsch. Trustees present were: Michael Berghoff; JoAnn Brouillette; Vanessa Castagna; Malcolm DeKryger; and Shawn Taylor.

Officers and administrators in attendance were: Mitch Daniels, president; Jay Akridge, provost and executive vice president for academic affairs and diversity; Chris Ruhl, chief financial officer and treasurer; Eva Nodine, senior vice president, assistant treasurer, and assistant secretary; Steve Schultz, general counsel; Cindy Ream, corporate secretary and senior executive assistant to the Board; Ron Elsenbaumer, chancellor, Purdue Fort Wayne; and Tom Keon, chancellor, Purdue Northwest.

I. APPROVAL OF MINUTES

Upon proper motion duly made and seconded, the Physical Facilities Committee voted unanimously to approve the minutes of its meetings convened on July 25, 2022 Executive Session, and August 5, 2022.

II. APPROVAL TO PLAN, FINANCE, CONSTRUCT AND AWARD CONSTRUCTION CONTRACTS FOR UNIVERSITY HALL AND RELATED RENOVATIONS; LIBRARIES STUDY SPACE RENOVATIONS; THE PURDUE MEMORIAL UNION SECOND FLOOR HOSPITALITY RENOVATION. APPROVAL TO EXECUTE LEASE FOR A PORTION OF FUSE IN WEST LAFAYETTE*

Trustee Lehman noted that in the interest of time all action items would be read and discussed individually and then a vote one time for all four at the end. There were no objections. Jay Wasson, vice president for physical facilities and chief public safety officer provided project details including floor plans for University Hall, Beering Hall and Stanley Coulter Hall. He noted the project supports the Purdue Next Moves Transformative Education 2.0 initiative and two goals of the 2018 Giant Leaps Master plan. This project’s estimated cost is $46,600,000.00 with construction starting December 2023 and a completion date of July 2026. Mr. Wasson then shared project details for Libraries Study Space Renovations providing floor plans for Stewart Center, Mathematical Sciences Building, Hicks Undergraduate Library, Lynn Hall of Veterinary Medicine and 2550 Northwestern Ave. Facility. He noted that this project will assist with enrollment grown by providing increased study space in the central part of campus. This project aligns with the Library System Master Plan and the Purdue Next Moves Transformative Education 2.0 Initiative. He shared the estimated total project cost of $10,000,000 with construction scheduled to begin June 2023 and completion date of December 2023. Committee Chair Lehman requested to review the cost of moving the books when the start date for the project gets closer. Purdue Memorial Union Second Floor Hospitality Renovation project was the final renovation action item on the agenda. Mr. Wasson presented the floor plan for the Purdue Memorial Union Second Floor and highlighted benefits of revenue generated from the use of the space would reimburse the auxiliary funding sources used for the capital project. The estimated total project cost is $6,300,000.00 with a construction start date of November 2023 and completion in June 2024. The final agenda item for the committee was the request for approval to execute the lease for a portion of Fuse in West Lafayette. This request included leasing 32 apartments directly from Fuse that include 124 beds for student housing and two beds for residential assistants for a total of 126 beds in Fuse. Mr. Wasson noted that the lease will provide additional student housing capacity for the 2023-2024 academic year on the West Lafayette Campus. There was discussion and confirmation that this is essentially a renewal. The value of the space, in particular with its proximity to Mackey Arena, was noted.

Upon proper motion duly made and seconded, the Physical Facilities Committee voted unanimously for Approval to Plan, Finance, and Construct and Award Construction Contracts for University Hall and Related Renovations, Library Study Space Renovations; the Purdue Memorial Union Second Floor Hospitality Renovation; and the Approval to Execute Lease for a Portion of Fuse in West Lafayette. Supporting materials were filed with the minutes.

III. ADJOURNMENT

By consent, the meeting adjourned at 10:19 a.m.